Content Enhancement & Knowledge Services
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"Let me thank you again for the professional way in which you are managing the project.."
A Multinational Media and Information Company
"We express our extreme satisfaction with Scope’s exceptionally high and consistent quality.."
A Leading Chemical Information Provider, USA
"We really enjoy working with Scope’s team. We like to think of our suppliers as partners in our mission and Scope has been a great partner.."
An International Standards Organization
"Scopes abstracts and keywords we received look great, and they adhere to our guidelines throughout.."
A Global Academic Publishing Company
"Very happy with the files you have sent so far. We have not had any issues with the content.."
A Life Science Membership Organization, USA
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Metadata Services

Scope has rich experience in collection, validation / updating, enrichment, tagging and classification of metadata based on standards. Over the past ten years, Scope has handled various assignments on metadata services for publishers and information providers and has processed over thirty million records.

Types of Metadata

The various types of metadata handled by Scope are Bibliographic Metadata (Title, Author, Publisher, ISSN, ISNI, etc.), Commercial Metadata (Price, Discount, etc.), Subject Metadata (BISAC, LCH, DDC, MeSH, etc.), Marketing Metadata (Content Review, Author bio, etc.) and Administrative Metadata (Copyright, Reproduction Rights, License, Perpetual Access, etc.)

Scope has immense experience / expertise in handling the above metadata types which are usually available in standards / formats like ONIX, KBART and MARC.

Scope’s Metadata Services includes :

  • Metadata creation / collection – Collection / creation of all types of metadata for a given bibliographic record through assisted automation approach. The level of automation will be decided based on the source format (structured, semi-structured / unstructured). Scope applies its unique “techno-human” approach that blends the use of appropriate technology with subject domain expertise. Scope has the capability to handle high volume projects across universal modules like Extraction, Transformation and Loading (ETL).

    Scope has a proprietary metadata extraction platform for extraction of metadata from the input files (ONIX / MARC / PDF) and creating inventory as per the requirement. This platform is customizable and can handle client specific requirements. Scope’s pre-processing module of metadata extraction platform will identify and extract the required metadata specified using natural language processing (NLP) rules and location based heuristics incase of non-editable PDFs and scanned images. The extracted content will be further reviewed by Scope’s subject matter experts (SMEs).

  • Metadata validation / updating & enrichment – Validating / updating and enrichment of the existing metadata through detailed research of publisher / publication title websites, authentic third party sites like ISSN, OCLC and library catalogs like British Library Catalog. The validation / updating & enrichment also includes reference citations as per the universal style such as APA Style, Chicago Manual of Style and MLA Style.

  • Metadata Standardization/Normalization - Standardization of bibliographic data such as journal names and subject categories is an essential pre-requisite as they are sourced from different publishers or institutions and in most cases, have duplicates, spelling errors and variants. The key standardization / normalization problems handled by Scope include varied formats in the representation of metadata (for example: abbreviations, syntactic and morphological variants) and acronyms / special characters.

  • Subject classification – Classification / Indexing of bibliographic records based on library classifications such as Dewey Decimal (DDC), Library of Congress (LC), NLM, MeSH, BISAC and BIC.

  • Content search & alerts through web crawlers – Tracking changes in the content based on the frequency and regular updating of the information through proprietary crawlers. Scope’s Data Crawler will track the changes in the content based on the frequency. Content will then be updated. All the processes are IT enabled with workflow tool to handle the client processes effectively.

MARC Record Services

Scope has been offering MARC record services for ebooks, journals and other technical publications of publishers, information aggregators and leading standards organizations. Leveraging this experience, Scope has developed mARCat™ to enable the creation of MARC records for content using dynamic cataloging templates based on MARC standards and AACR 2 /RDA rules. The records are validated by Scope’s subject matter experts (SMEs). While the mARCat platform creates dynamic tags/MARC fields (i.e. customizable to clients’ requirements), the data-rich tagging (enhanced/enriched with all relevant metadata) improves the discoverability of the content. The platform is designed to handle all possible MARC tags for a given bibliographic record.

Scope will also employ its mARCat platform for extracting MARC catalogs from Integrated Library Systems (ILS) of its client. The MARC catalog analysis process will be carried out to identify the error categories in the MARC records like Metadata missing in MARC tags, misplaced data and incorrect data. The MARC records created by the mARCat platform are compatible with major Integrated Library Systems (ILS) such as Innovative Interfaces (Millennium, Polaris), SirsiDynix and Koha.

To ensure quality of the final output, Scope has stringent quality measures in place at each stage of the MARC creation process. Scope uses advanced technologies to convert the final output files as per clients’ requirement.

With robust technology-assisted processes and its team’s expertise, Scope is well positioned to perform:

  • Original Cataloging - Creation of MARC records for the given bibliographic record. Scope uses its mARCat platform for creating MARC records for different input categories such as e-book, magazine, serials, map, journals, gazette, gazetter, acts, proceedings, audio/video recordings across the formats – structured & semi-structured (XML, HTML / SGML, Excel, editable PDF, txt, .doc) and unstructured (tiff, scanned images) based on the standards.

  • Copy Cataloging - Validating/Updating the MARC records based on the standards and enriching the records with inclusion of key tags missing in the record such as target audience, regional tags, identifiers like ISSN / ISBN, ISNI, DOI, supplemental information and clustering / grouping of records based on subject, language, conferences, etc. to improve the discoverability of the records.

  • MARC Catalog Analysis – Analysis of MARC catalogs with a large number of MARC records to identify errors in MARC records such as missing metadata in MARC tags, incomplete metadata, misplaced data and incorrect data. MARC catalogs retrieved from Integrated Library Systems (ILS) will include MARC records from different sources and the errors (specified above) available in the records will hinder the findability of the records. Scope will analyze the MARC records and report the aberrant error patterns which require correction.

  • Crosswalk Services

    • AACR2 to RDA Crosswalk- Transformation of MARC records in AACR2 format to RDA format, a new cataloguing guideline.

    • UNIX to MARC Crosswalk – Conversion of ONIX version of metadata to MARC21 format. Scope’s mARCat can handle all versions of ONIX (2.0, 3.0 and 3.1)

    • KBART to MARC Crosswalk - Conversion of KBART metadata to MARC21 format. The metadata provided in the KBART template will be used for creating MARC records by mapping KBART metadata with the MARC tags

    • Klopotek-XML to MARC Crosswalk - Conversion of Klopotek-XML version of metadata to MARC21 format